Use Case

Near Miss Reports

Improve safety and prevent future accidents that affect productivity
Usecase Near Miss Reporting
USE CASE OUTCOMES

Changes You’ll See with Poka

Increased number of near miss reports generated, confirming employee engagement and improved safety awareness.

Improved OEE due to reduction in lost time incidents.

Reduced accidents and incidents through communication and training.

WHO WE HELP

CONNECTING AND EMPOWERING WORKERS WORLDWIDE

HOW WE HELP

Forms & Checklists

  • Pre-built and easily configurable near miss reporting forms are immediately available with a QR code scan

  • Include visual media for clarity and to support rapid remediation

  • Create issues and tasks from within the form to bring attention to problems and assign to key personnel
Use Case form
HOW WE HELP

Analytics

  • Create dashboards to analyze near miss trends and drive actions to correct
  • Analyze trends, deviations, resolution times, common issues and lessons learned

  • Track who and where forms are completed to identify safety gaps and remediate quickly

Use Case analytics 1
HOW WE HELP

Offering Solutions From Every Angle

Issues & Tasks

Operators can easily create and notify key personnel of safety issues from near miss reports.

Knowledge

Near miss safety work instructions detail reporting steps while continuously upskilling employees with accessible, self-service content.

Skills

Assign skills to plant personnel and job roles on demand, with exams and endorsements validating worker competency.

Communication

Use a visually rich channel to communicate near miss information and engage all employees with safety updates.

Frequently Asked Questions About Near Miss Reports

A near-miss is an event where no one was injured and no damage occurred, but where a slight change in circumstances could have led to injury or damage. Reporting near misses gives you early warnings of unsafe conditions or behaviors before they escalate into accidents. Using digital forms accelerates reporting, increases completeness and accuracy, and enables real-time tracking and analytics.

Poka provides prebuilt, configurable near-miss reporting forms that users can access quickly (for example via QR code scan). The forms support multimedia attachments (photos, video) to illustrate conditions, include required data fields or conditional logic, and can trigger the creation of issues/tasks for corrective action.

Once a form is submitted, key personnel (safety leads, supervisors, maintenance) can be notified automatically to review and act. Issues or tasks can be generated directly from the report and assigned to responsible people, with due dates and tracking of resolution. A dashboard helps monitor trends, response times, common hazards, and coverage gaps.

Poka offers dashboards and analytics tools to visualize trends, common root causes, resolution times, frequency by location or shift, and more. These insights help safety leaders prioritize interventions, spot systemic risks, and evaluate the effectiveness of corrective actions.

Yes. Poka’s forms are configurable—you can customize fields (dropdowns, text, conditional logic), require signatures, set which fields are mandatory, and tailor the workflow. This ensures the forms align with your internal safety standards or regulatory requirements.

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